Outlook only showing local results Given this situation, would like to suggest you to kindly try to rebuild outlook indexing to see if it makes any difference. Select the archive folder in the folder list to select the Current Folder option as the search How to Fix Outlook Search Not Working SUBSCRIBE for more: https://www. Steps 2: Go to File > Options > Search > Indexing Options > Modify. Using a better search query might improve results too. Check the Outlook Search Options: In Outlook, go to File > Options. Any behavior that appears to violate End user license agreements, including providing product keys or links to pirated software. Showing only local results”, and the Search only shows recent mails. Then, once it hits 2-3 weeks old, it will stop showing up in search results for about a week. Open forum for Exchange Administrators / Engineers / Architects and everyone to get along and ask questions. Alternatively, you can specify how many results Outlook should display in the Registry. Does anyone has same issue and solution for it ? Apr 6, 2022 · Now Open the Local Group Policy Editor via Start->run->gpedit. Click "OK" to save the changes. com. How can I limit it to show results from only the "Current Folder" as requested and not other folders? Jan 30, 2024 · Decreasing the value will have no such impact because Outlook will do a local-only deletion of excess data that's cached in the OST files of all clients to receive the lower SyncWindowSetting value. Jul 25, 2022 · Recently when I search for an email using the ‘search function’, I receive a message “Search Complete. - Index rebuild - Office reinstall - Windows profile reset - Regkey to disable windows search in outlook - New outlook profile - New OST file by renaming the old one to Example@Example. Outlook was listed as one of the applications. Jun 19, 2020 · Via a Search option, you can configure Outlook to always display all search results. We’ll start with the easiest and most likely fix, so try these solutions Jul 7, 2022 · How can I speed up indexing in Outlook? Limit Search Results. Please advise, since this is quite annoying trying to find previous emails. If I enable "All Mailboxes" or "All Outlook Items" in the search tab my searches only apply to my primary personal account: Search Tools -> Locations to Search only shows my personal email account. You can increase this to show all results but search will be slower. Search results options. Click the Windows “Start” button, select “All Programs” and choose Microsoft Outlook 2007. Oct 12, 2012 · everytime (only the last couple of days) i do a search in the inbox for an email from a sender it will only give me emails three weeks or older, even though i got an email from the sender that day This thread is locked. Rebuild Search Index: Nov 9, 2021 · Based on your post, seems issue is related with Outlook search function. Nov 19, 2023 · If I disconnect from the internet, they are all in my inbox. Go to Outlook and Options and choose Search. Jun 24, 2023 · Close out the window and restart Outlook. Rebuild index help for temporary but next day result returns the last day's only. No results found in current folder. Since Outlook only synchronizes a maximum of one year for groups, you are unable to search for older messages. Nov 3, 2021 · How can I make (PC-installed, not web-based) Outlook search in the actual Exchange server, not just locally-cached messages? Old messages don't show up in my searches as Outlook is looking only in the local cache, and not the full message database. youtube. One of my users has an issue where outlook search will not show the most recent email(s) with a keyword. I understand your feelings. com Apr 23, 2020 · Problem: Microsoft Outlook 2016 return “No Results” message when perform search. Only showing local results” is probably a standard message given for every search, as my OST files are all local. To do so: Open your Outlook > go to File tab > Options > Search > Under Sources click on Indexing options Check Local Group Policy ->Search -> Not Configured . Outlook will search this local copy when you're offline or when it determines that a server-side search may be slower due to network conditions. Showing only local results," it indicates that the search feature in Outlook is currently set to search only in your local data, and not in the server or cloud-based data. microsoft. Why is Outlook only showing local results? Mar 17, 2024 · If you face any troubles when searching for email items in different Outlook versions (nothing is found, not all results are displayed, not all *. I totally get the frustration with Outlook search acting up. I have reached out to Microsoft Support as I am a business account user, and they suggested that I create a new profile. Previously, when Options, Search settings were set to Current folder, only results from within that folder were returned. Then go to Advanced Options, rebuild the index and let the rebuild complete. pst files used for search, not showing recent emails, etc. In the Outlook Options window, click on the "Search" tab. These No - I've been sorting the results by folder, and that helps. Now I switch it off and save and the number of indexed items drops by a thousand or so. If I scroll to the bottom, it says the ‘search is complete, showing local items only. To do this: Open Outlook. See this screen shot for indexing options. Mar 19, 2025 · I have the same issue which only started 2 or 3 weeks back (possibly since March) on my Outlook Desctop App (not web browser). No results found in current folder ". If it doesn’t work, here are some suggestions to narrow down this issue: create a new Outlook profile. Apr 4, 2025 · This process may take some time, so be patient. 3. Jul 25, 2022 · The problem is with search configuration, you have to give rights to the search to show all results. Jan 20, 2025 · When I use my outlook search function it always ignores results from roughly 2-3 weeks ago. In the following section, we will discuss the steps to resolve incomplete search results in Outlook. Feb 25, 2021 · When I do a search in outlook 2019 against an email account hosted by m365 exchange online, I get a line saying 'search complete. But, what happens when Outlook search stops working? In this article, we’ll show you nine ways to fix Outlook search. Try a few “from:xxx” searches - the first one displays a message at the top of the results that the search couldn’t be completed but it Note: This article does not apply to Outlook running on the Apple Mac. To increase the number of visible search results, choose File, Options, Search in Outlook. Click File > Options, and then select Search. Mar 27, 2024 · 1. I store all customer emails and all business-related emails for the past 15 years and the OST file is appr… Any behavior that is insulting, rude, vulgar, desecrating, or showing disrespect. May 20, 2021 · Showing only local results”, after they perform a search in Outlook. Allow search to show all results - by default, Outlook will display 250 search results. Every time I try to search is only giving me results from 2020. Here are the steps: Open Outlook and go to "File" > "Options" > "Search". From Outlook, select File > Options > Search. Open Outlook and click on the "File" tab. If there is a problem with the network, then after a while Outlook provides the option for searching locally, see figure (in Spanish). Disabling So 'folder:inbox alternate email programs' would show only those messages that contain relevant messages from that folder. Jan 7, 2024 · Open Outlook, then navigate to FIle > Options > Outlook Options > Search > Indexing Options, and make sure Outlook is selected. This should allow Outlook to search the server and show all results, rather than just local results. Aug 4, 2022 · Hi, I am using Microsoft 365 Outlook using an OST file on my local windows PC that stores all my files locally. Ensure that the folders you want to search in are selected, and verify that the “Include results only from” option is set correctly. Calendar entries sent by other parties show up on my computer and my phone. I store all customer emails and all business-related emails for the past 15 years and the OST file is appr… Jul 25, 2022 · Thanks for the suggestion. So for example, if today I get an e-mail with the subject "banana" then for the next 1-2 weeks, when I search "banana" it will show up. " Jan 29, 2021 · In WIN 10 Outlook O365 - When running a search in the "Current Folder" the search returns "Showing results from all folders. " Aug 3, 2022 · You need to make sure Windows Indexing includes Outlook and is complete. It's like, "Why are you only showing my sent stuff?" Check Search Filters: • Click on the filter icon in the search bar (it's usually a little funnel or drop-down arrow). Completely restart Outlook to fix minor glitches that may be affecting the search function. How can I change my default calendar settings so that it syncs across devices? Sep 19, 2024 · Open Outlook: Launch the Microsoft Outlook application. ’ If I close the search box, the emails are displayed again, so they have been downloaded. Click the “Tools” menu at the top of the window. 920. Symptom: When performing a simple search in the Outlook client, expected emails do not show up in the search results. As it turns out, I have the account set for cached mode and save all info (rather than, say 1 month or 1 year). ” I have done some more tests, and it looks like the message “Search Complete. Oct 6, 2023 · In "Settings" under "Search" there is no option to include "Sent Items". There could be multiple reasons that may lead to the Outlook search problems. Make sure the "Include results only from" option is set to "Current Mailbox. I had already rebuilt the Indexes by going into Control Panel, Index Options, Advanced, Re-build. • Ensure that filters are set to "All Mailboxes" or the specific folder you're searching in. You said in your question that indexing had not completed. You can try to disable Windows indexing and force Outlook to use its built-in search function. Click File > Options, and then select Search Dec 22, 2021 · From MS Outlook, I search for mail items and result returns date before 17 Dec 2021 only. See that Outlook has been included. Mar 28, 2017 · This probably wouldn't be as frustrating, as switching the search location from "Current Mailbox" to "All Mail Items" yields unlimited results, but the option for the default search location in File >> Options >> Search >> Include results only from: All Mail Items doesn't work at all. If no results were found the user would know that. The catalog is similar to an index for a reference book, but instead of manually searching for the term in the book’s index, you’re search for it electronically by entering the term in a Outlook search box. Only "Show top results or Don't show top results, Include deleted items while searching all folders. I assume some users see this message because we are using POP3 accounts w/ a local PST file. Then open Outlook, search and use All Mailboxes. Sep 22, 2023 · Recently outlook search started to show only the local results. To do this: Start Outlook. “Improve search speed by limiting the number of results shown. To do this, go to File > Options > Search > Indexing Options > Modify, and then select Outlook from the list. This laptop also shows the same message “Search Complete. If you are facing Outlook Search not showing recent Emails, then you should try this method. Dec 7, 2023 · Allow search to show all results. Showing only local results”. Jul 25, 2022 · Hi, I am using Microsoft 365 Outlook using an OST file on my local windows PC that stores all my files locally. Click on "Options" and then select "Search" from the left-hand menu. Clear the “Improve search speed by limiting the number of results shown” box and restart Outlook. The problem is with search configuration, you have to give rights to the search to show all results. Sep 11, 2023 · I have recently been made aware of a problem with the Outlook client specific to Shared Mailboxes; Where a user has access to a shared mailbox via their Microsoft 365 account, and they try and do a search in a folder in the shared mailbox, Outlook reports the following; " Showing results from all folders. If I search in the Inbox (All Folders), outlook doesn't find anything, but when going in a specific subfolder of the inbox it finds the mail. Jan 27, 2025 · Method 1: Resolve the Issue of Incomplete Search Results. Unflag the checkbox: Improve search speed by limiting the number of results shown. msc. I store all customer emails and all business-related emails for the past 15 years and the OST file is appr… Mar 28, 2024 · Rebuild Outlook Index: Sometimes, the Outlook search index can become corrupted or incomplete, leading to search issues. ost). Mar 31, 2024 · Local Search: Cached Exchange Mode: If you're using Cached Exchange Mode in Outlook, a local copy of your mailbox data is stored in an Offline Outlook Data File (. 4. This will open the policy and you should see the Aug 3, 2021 · My Outlook Calendar entries only show up on my local computer. Go to File > Options > Search > Indexing Options. Navigate to Search Settings : In the Options window, look for the Search tab on the left panel. Post blog posts you like, KB's you wrote or ask a question. Once it is done, restart your computer and open Outlook to check if the search issue is resolved. See full list on support. I also notice that when I try to move an email from the search results, it doesn't appear to move. Mar 21, 2022 · When you search in Outlook using All Mailboxes or All Outlook Items scopes, limited or no results are returned for the Archive Mailbox. If I search on a specific name, only the ones from 2022 earlier are displayed. Solution 1: Adjust the Email Sync Slider to a Higher Setting Jul 28, 2022 · Hi Aleks, I already had that flag unticked. Nov 14, 2018 · If I search for mail on my desktop for any of my 5 email addresses the search will only find (or show) results up to the end of May this year and will not find a single result after 1 June 2018. ), this article’s guidelines should help you to solve Outlook search issues (these recommendations are applicable to all current versions of Mar 12, 2025 · I understand that your search in Classic Outlook does not show any results. … Click the “Make searches faster by limiting the number of results shown” check box. I checked the solution proposed in another thread that I copy hereunder. Confirm it by hitting OK and restarting the app. However, when I clear the results and check, it turns out the email did, in fact, get moved. Close and reopen outlook just for good measure. 900 (Production). Microsoft Exchange Server subreddit. By default, Outlook will display 250 search results. Aug 3, 2022 · Hi, I am using Microsoft 365 Outlook using an OST file on my local windows PC that stores all my files locally. So I guess I am not missing anything in the search. Restart Outlook. Showing local results only. . Does anybody know what could actually be causing this problem of the Search not returning all the emails? Any help Hello MTO365! I'm Ivan and I'd be happy to help you with your question, If you are receiving the message "Search Complete. went to the correct location but i cannot see the option: Clear the Improve search speed by limiting the number of results shown checkbox, and click OK. Try using the Search and Indexing troubleshooter or update Outlook to resolve search-related issues. Jan 10, 2022 · I have two mailboxes (personal and a customer support mailbox everyone has access to) in Outlook 365 Windows client. So in my indexing options Outlook is there. Jan 7, 2024 · Those emails didn't just disappear. Click File > Options, and then select Search. If this does not help, try to open Outlook in the safe mode to see if Feb 5, 2021 · In the past couple of months an Outlook 365 update changed the way searching in a Current Folder works, to the detriment of many users. We are managing approx 10 emails in outlook. Access Options : Click on File in the top left corner, then select Options . Try rebuilding the Outlook search index to see if it resolves the problem. Jul 25, 2022 · I also have a Windows laptop, also running Outlook with it’s own local copy of the OST file. 2. Really strange stuff. The search results appear to all be there. 2023. May 12, 2025 · Outlook fails to return any search results; Outlook search not showing all results; Outlook search not showing recent emails or can’t find older emails; The search tab is not working or turns grey (specific to Outlook 2016) Reasons for Outlook Search Problems. Show all search results commands in Outlook 2010 (left) and Outlook 2013 (right). Nov 6, 2024 · When searching an Exchange mailbox in Outlook for Windows (desktop install) using a specific term like "piston," which has a unique context, the expectation is that every returned email includes the word "piston" somewhere, including… Mar 3, 2016 · I’m not sure if this is specific to 2016, which I recently upgraded to. This is for IMAP accounts and hotmail which is Microsoft Exchange. You can search for items that were moved to an auto-expanded archive mailbox only by searching the folder itself. As it turns out, I have the account set for cached mode and s… Aug 2, 2018 · When you perform a search in Outlook, it defaults to searching only the current folder. Rebuild the Search Index: Sometimes, rebuilding the search index can resolve issues. Now when you search, it will take longer, but will show you all results instead of just 250. Outlook client was recently reset, Outlook client upgraded, or computer upgraded Resolution:Your computer will need time to perform a full-text index […] Feb 26, 2021 · When I do a search in outlook 2019 against an email account hosted by m365 exchange online, I get a line saying 'search complete. Navigate to Local Computer Policy -> Administrative Templates -> KB 5007253 Issue 002 Rollback-> Windows 10, version 2004 20H2 and 21H1 Double Click on the policy Setting on the right labelled “KB##### Issue XXX Rollback”. Possible Causes:1. Thank you! I'm using Microsoft Outlook Version 1. Jul 19, 2019 · Outlook is limited to 250 search results by default. Step 1: Open Outlook 2016. I have now found the ‘missing emails’, but don’t know why they did not appear Sep 9, 2018 · Outlook 365 searches emails in server by default. It's a really strange change. Unfortunately, the search is still not returning all items. From OWA , mobile active sync or from MS Outlook with no cache mode : the search results are fine. If you need to continuously search in a specific folder, create a Search folder. subject":"Outlook search is only showing In simple terms, it’s a catalog that’s built from terms found in email messages. old Jan 31, 2022 · The search feature in Outlook can be a lifesaver, saving you from having to scroll through hundreds of emails to find something. Apr 9, 2024 · Open Outlook. Jun 24, 2022 · In the Results section of the Outlook Options window, make sure that Include Results Only From is set to one of options for Current Folder if you wish to restrict the search to the current folder. com/user/Britec09?sub_confirmation=1Having trouble with Outlook search no wor Mar 14, 2025 · Outlook contacts not displaying in main search bar - but DO show up in Search People search bar Classic outlook 365 (windows 11) Customer trying to find a contact - they use the main search bar in contacts (top) to find their desired contact - seems like with some newer contacts this yields no results. Under "Results", select "All mailboxes" instead of "Current folder". They don't show up with my phone outlook app, although my emails sync across devices. Many our users get this issue. And rebuilding the index and reinstalling Outlook did not help. Jul 27, 2022 · Hello, spicehead-x91o4, your issue is common. Clear the Improve search speed by limiting the number of results shown checkbox, and click OK. asiau wqhph onxz wjwcbs pbcdkj qnkfbd zvep ecmdhw ryodx jrcgvn